Good to know

Detailed information is available at the official website of the Czech Republic at

Entry formalities

All foreign visitors to the Czech Republic must possess a passport valid for at least the next three months. Participants requiring visa should apply in advance to consular offices of the Czech Republic or diplomatic missions in their countries in order to avoid delay in travel to the Event.

Passport and Visa requirements

Invitation letters for visa purposes can only be sent to people who have completed the registration process.

The visitors from non-EU countries must possess a passport valid for at least three months ahead. Participants requiring a visa should apply immediately to the consular office or embassy of the Czech Republic in their country in order to avoid inconvenience. Please note that the visa application procedure can take up to two months.

For more detailed information please see the official website of Ministry of Foreign Affairs of the Czech Repub­lic.

The Workshop Secretariat assists the delegates by processing the official invitations on request. These letters do not commit the Local Organisers to any financial obligation. Contact the embassy and ask which of the following documents they require to issue a visa for you for the workshop: Official invitation by Workshop Organisers or Official invitation by the Foreigners´ Department of the Czech Police.

Official invitation by workshop organisers – information needed:
  • Your full name
  • Date of birth
  • Place of birth
  • Country of citizenship (country which issued your passport)
  • Number of your passport
  • Date of expiry of your passport
Official invitation by the Foreigners’ Department of the Czech Police – information needed:
  • Your full name
  • Date of birth
  • Place of birth
  • Country of citizenship (country which issued your passport)
  • Number of your passport
  • Date of issue of your passport
  • Date of expiry of your passport
  • Permanent address

The official invitation by the Foreigners‘ Department of the Czech Police is chargeable of fee 95 EUR (send by express delivery service).

As soon as the required data are received and the registration and accommodation fees are paid, the Workshop Secretariat will start the procedure of issuing the official invitation for you. The procedure usually takes a few weeks. When the official invitation is ready, it will be sent to you by post or express delivery service. You shall then present it at the Czech embassy in your country and get visa for the Workshop.

Official language

The official language for the Workshop will be English. Interpreting will not be provided.


The organisers do not accept responsibility for individual medical, travel or personal insurance. All participants are strongly advised to take out their own personal insurance before travelling to the Workshop.

Currency & Banking

Czech crown (CZK) is the official currency of the Czech Republic. Exchange of foreign currency is available at Prague International Airport and at most hotels, banks and exchange offices throughout the city. International credit cards are accepted for payments in hotels, restaurants and shops. Payment in cash in EUR is also available in some restaurants and shops, please ask for details on-site. You can find the official exchange rates on the website of the Czech National Bank.


The Czech Republic uses a 230 volt 50 Hz system. Sockets follow the standard used also in France, Belgium, Denmark, Poland, Greece, Italy, Ireland and some other countries, and have a grounding pin sticking out of the power socket.


Most shops in Prague are open from 9:00 to 18:00, Monday to Saturday. Shops in the city centre are usually open from 9:00 to 20:00, Monday to Sunday.

Time zone

The Czech Republic is on Central European Time – Greenwich Mean Time (GMT) plus 1 hour. From April to October is summer time, i.e. GMT + 2 hours.


Service is usually included in the bill in bars and restaurants but tips are welcome. If you consider the service good enough to warrant a tip, we suggest about ten percent.


September weather in Prague can be quite pleasant but it is still unpredictable with temperatures around 18-22°C/65-75°F and somewhat humid. Sudden showers and thunderstorms are common, so bring an umbrella or be prepared to dash for cover.

You can find the current weather in Prague at

Important phone numbers